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Grants Coordinator/Writer

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Posting Details

Posting Details

Posting Number: 0600532
Position Title: Grants Coordinator/Writer
FLSA: Exempt
Job Type: Full-Time
Staff Term: 12 Months
Staff Work Schedule (hours/dates): Monday - Friday 8.30am - 4.30pm
Academic Year Schedule (dates):
Faculty Term:
Position Type: Staff
Department: Corporate and Foundation Relations
Job Summary/Basic Function:

The Grants Coordinator/Writer provides clerical, administrative, writing and research support to the Corporate & Foundation Relations department as it seeks to implement a comprehensive program that maximizes philanthropic support from foundations and corporations, as well as appropriate government sources through grants and contracts.

The Grants Coordinator/Writer position encompasses a distinct mix of clerical and professional administrative duties that require a unique skill set and a broad range of talents, as well as a flexible and entrepreneurial professional outlook.

Responsibilities include, but are not limited to, the following:

• Write high-quality proposals, letters of inquiry, and stewardship reports geared toward corporations, foundations, government agencies, in collaboration with the Director and Assistant Director.
• Track and report on proposal submissions, pending proposals, grants received, and stewardship reports due/submitted.
• Conduct clerical and administrative tasks to support the Director and Assistant Director and to keep the Department running smoothly. Such tasks include processing grants, updating the website, maintaining records in the database and in electronic and/or paper files, processing pledges and payments, copying, ordering office supplies, etc.
• Write high-impact proposals geared toward major gift prospects who are connected to family foundations and corporate entities, or who simply require written proposals as part of solicitation strategy, in collaboration with members of the Advancement team.
• Provide project-based support, including compiling background narrative and financial information as well as research and editing.
• Create grant acknowledgement letters.
• Identify and evaluate potential funding sources for projects and programs at Wheaton College.
• Assist in planning cultivation events on campus or at corporate/foundation venues.
• Develop budgets and prepare briefing reports for site visits.

Minimum Qualifications:

• Bachelor’s degree or equivalent combination of education and experience.
• Exceptional writing, editing, communication and problem-solving skills.
• Ability to synthesize complex material, to translate it into comprehensive and engaging prose, and to communicate clearly and succinctly.
• Ability to write persuasively and demonstrate a strong command of grammar.
• Ability to manage multiple projects simultaneously with superior attention to detail in a complex, dynamic, deadline-driven environment.
• Must be able to work under pressure and as part of a team.
• Strong technological skills including proficiency in common Microsoft Office programs, donor record systems, messaging applications, and internet research.
• Occasional work on evenings and weekends is required on an as-needed basis.

Preferred Qualifications:

• 1-2 years of experience with grant seeking and grant writing.
• Experience working in higher education.
• Familiarity with Banner and FileMaker Pro.

Physical Demands
ADA Statement:

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement

Wheaton is a private coeducational liberal arts college within easy commuting distance of Boston and Providence. We have 1,600 undergraduates from 39 US States and 72 countries. More than 23.7% of our undergraduates are U.S. students of color and 13.9% are international students. Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups.

Posting Date: 09/07/2017
Closing Date:
Open Until Filled Yes

Office of Human Resources

Contact Phone/Extension: 508-286-8206
Contact Email:
Contact Fax
Special Instructions to Candidates:


Supplemental Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. List of References